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Poster Production

The 2017 URSI Symposium will be held on Wednesday, September 27, 2017. Each URSI Student Fellow must participate in the creation of a poster for the Symposium, which must be submitted by Wednesday, September 13th by 5pm, in PDF format. URSI will print your poster for you, and you will pick up your poster from Media Resources and hang it in advance of the Symposium.

Poster Requirements

  1. Recommended size: 45" tall x 36" wide

  2. Format: your final poster must be saved as a PDF  

  3. Creation: The preferred method for creating your poster is to use the PowerPoint URSI Poster Template: However, you can use any appropriate software tool to create your poster (e.g. Illustrator, InDesign, PowerPoint, Keynote, Google Slides), as long as you save your final work as a PDF file.

  4. Maximum File Size: 100 MB (if it’s larger, contact Chris Gahn <chgahn@vassar.edu> prior to the submission deadline for help on reducing the file size)

  5. File naming convention: URSI_posterNumber_facultyUsername_studentUsername.pdf where Username is the username that is used for the Vassar email address. For example: URSI_BI01_joschwarz_beterry.pdf.  If you do not use this naming convention, your poster will not be printed. Poster numbers will be emailed during the first week in September.  If you do not know your posterNumber, contact Susie Painter <supainter@vassar.edu>.

Poster Creation and Printing Procedure

  1. Create your poster using the PowerPoint URSI Poster Template or your preferred software program. For advice about the design, please refer to the information on this page, the information provided in the Poster Workshop, or this poster design website.

  2. Save your poster as a PDF and upload it to your Google Drive, using your Vassar login credentials. Share the file with Chris Gahn (chgahn@vassar.edu). He will email you to confirm receipt of your poster. If you don't hear back from him wihtin a day, please contact him. He will send your poster to Media Resources to be printed.

  3. The absolute deadline to submit your poster is Wednesday, September 13th at 5:00 p.m. After that, you are on your own to print it elsewhere. (As a reference, Catskills Office Supplies on Main St. charges about $120 per poster, which is an expense that everybody should avoid.)

  4. Pick up your poster at the Media Resources office no later than 4:30 pm on Friday, September 22nd.

  5. Bring your poster to the Villard Room either Tuesday afternoon (9/26) or Wednesday morning (9/27), and hang your poster in the allotted space. Materials to hang your poster will be provided in the Villard Room.

Poster Sections

Your poster should summarize the highlights of your research, organized in the following sections:

  • Title and Author(s)

  • Introduction section that sets the context for your research and poses the research question that your work is addressing.

  • Methodology section that summarizes key aspects of your experimental or methodological approach.

  • Data and Analysis section that presents the experimental data/results in a series of figures/tables/images as well as a brief written summary.

  • Discussion/Conclusion section that explains what the results suggest about the research question that was posed. Optional: discuss future work.

  • References section for key papers that contributed to your research ideas or analysis. Note that font size can be smaller than for the body of the poster.

Refer to Vassar College’s Going to the Source: A Guide to Academic Integrity and Attribution for a thorough discussion of citing and attribution. In general, references should be cited in the poster text and the full bibliographic information should be listed in the References section for each source. Check with your faculty mentor and/or major publications in your field for the correct formatting of your references. If necessary, the References and Acknowledgements sections can be reduced in size to accommodate other portions of the poster.
  • Acknowledgements section to acknowledge anyone who helped with this project who is not listed as a co-author. Additionally, funding agencies should be acknowledged according to the terms of the funding. Note that the font size can be smaller than for the body of the poster.

Poster Guidelines: Working with the Template

Please see the guidelines for using the URSI Poster Template linked here. Although the guidelines are specific to the template, they are generally applicable for any poster. Check with your faculty mentor for detailed guidelines that may differ from those listed in the guidelines.

Saving your File

To save your file for submitting, go to FILE > Print. Choose Adobe PDF as the printer then click on Printer Properties. For Default Settings, choose High Quality Print. Click ok, which will bring you back to the main PowerPoint print dialogue. Click Print and save the file using the appropriate file naming convention for the Symposium.